Organiser Guide
A practical guide for anyone who wants to take initiative — whether you're a first-time organiser or building a regular cleanup practice in your neighbourhood. letscleanup.org provides the civic infrastructure to make it structured, verifiable, and permanent.
Why Structure Matters
Most cleanup attempts fail not because of lack of intent, but lack of structure. People show up at the wrong location, waste is collected but not disposed of properly, and the effort goes unrecorded. A structured cleanup produces visible, measurable results that compound over time.
letscleanup.org is a civic platform built specifically for community-led cleanup events in India. Every event submitted goes through a review process, gets a public event page, and upon completion, its impact is permanently recorded — participants, hours, and area cleaned.
Step by Step
Choose your location
Pick a public space that serves your community — a park, lake, roadside, market area, or institutional campus. The location should be accessible to volunteers and have a visible need. Avoid private property. On letscleanup.org, you will mark the exact cleanup boundary using a polygon tool and drop a gathering point pin so participants know exactly where to meet.
Assess the scale
Walk the area before the event. Estimate how many volunteers you need, what equipment is required (gloves, bags, rakes), and how waste will be disposed of after collection. Set a realistic capacity on your event — overcommitting leads to poor experiences for everyone.
Submit your proposal
On letscleanup.org, submit a cleanup proposal with the event date, time, capacity, terrain type, and a description of what participants should expect. Every submission is reviewed by the platform team for safety, clarity, and alignment with the governance policy. Approved events become publicly listed and open for RSVPs.
Mobilise participants
Share your event page link via WhatsApp, local community groups, and social media. letscleanup.org provides built-in WhatsApp sharing directly from the event page. The more specific your outreach — neighbourhood groups, college circles, resident associations — the higher your actual turnout.
Run the cleanup
On the day, brief participants at the gathering point. Divide the area into zones if the group is large. Assign someone to manage waste segregation and disposal coordination. If you have enabled QR attendance verification on letscleanup.org, use the QR scanner to record participant check-ins — this creates a verified attendance record.
Record and submit impact
After the event, submit your impact report through your organiser dashboard on letscleanup.org. Include participant count, duration, and any relevant observations. The platform records this permanently — it becomes part of the public civic archive and your organiser profile.
Key Considerations
Waste disposal is your responsibility
Collecting waste without a disposal plan creates a secondary problem. Coordinate with your local municipal body or arrange for a pickup vehicle in advance.
Safety first
Provide gloves for all participants. Avoid areas with hazardous waste without proper equipment. Brief participants on what not to handle.
Keep it non-partisan
Cleanups must be free from political, commercial, or ideological messaging. The action speaks for itself. letscleanup.org enforces this through its governance policy.
Document before and after
Photos of the area before and after the cleanup are the most powerful evidence of impact. They build trust, motivate future participants, and can be embedded on your event page.
Related Guides
Volunteer Cleanup Checklist
What every participant should bring and know before arriving.
How Cleanup Impact Is Measured
Understanding verified vs reported metrics on letscleanup.org.
How to Start a Local Cleanup Group
Building a recurring cleanup community in your area.
Community Cleanup Guide
Everything you need to know about running cleanups in India.
Ready to Begin
Your event will be reviewed, listed publicly, and upon completion — permanently recorded as part of India's civic cleanup record.